Reserve Policy

Reserve Policy for Faculty

Pickler Memorial Library is committed to remaining in compliance with U.S. Copyright Law and the Fair Use Guidelines. The following sources are among those reviewed in the creation of this policy.

The Library reserves the right to decline requests judged to exceed fair use or TEACH Act exemptions of U.S. Copyright Law. For more information on copyright, please see the Copyright at Truman page.

General policies/procedures


Because of space limitations, there is a limit of 25 library books per class at a given time. This will also ensure that no section of the collection is removed from general circulation at one time.

Placing material on Reserve does not limit its use to students in that course. It only limits the length of the loan period and restricts use to faculty, staff and currently enrolled students.

Media items:

Videos or DVD’s rented from businesses/stores cannot be placed on reserve.

Student work:

Student work may be placed on reserve provided a signed release has been obtained from the student. This release form may be kept in the folder with the student papers, or if anonymity is required, the release forms may be kept in the Circulation Department office. A separate release form may accompany each student paper, or if several are to be placed on reserve at one time, several student signatures may appear on the same form

Electronic Reserve

Each course may have no more than a total of 12 electronic reserves on during the semester.

Items placed on electronic reserve will be available through the Library Catalog by searching on the Instructor’s name or the Course number via the Course Reserves link.   

Library staff will scan the document and make it available as a pdf file. Students will have access to the material using any computer (PC or Mac) connected to the Internet, with any current web-browsers and the free Adobe Acrobat Reader.

To access copyrighted material, students will log in with their campus ID (Banner number) plus tsu and PIN.  In addition, the library will assign a course password so that only students enrolled in a course will have access to materials on e-reserve for that course. This password will be given to the instructor to disseminate to his/her students.

A minimum of three days is required for preparing material for e-reserve.  Advance notice should be given to ensure that material is available when needed.

Non-copyrighted material (old tests, class notes, homework solutions, etc., as well as items in the public domain such as some government documents, and works published before 1923) will be accepted for e-reserve if the submitted copy is clear and crisp.


In accordance with the following guidelines, the Library will accept for reserve excerpts from copyrighted works in its collection.

Streaming video reserves:

Please refer to our policy on Film and Video to Support Curriculum for questions about access to streaming video reserves.

How to Obtain Permission


When use of photocopied material requires permission, complete and accurate information should be communicated to the copyright owner. The American Association of Publishers suggests that the following information be included in a permission request letter in order to expedite the process:

The request should be sent to the individual copyright holder (when applicable) or permissions department of the publisher in question. Be sure to include your return address, telephone number, e-mail address, and the date at the top of your letter or message. If you send the permission request by mail, include a self-addressed, stamped return envelope. Click here for an example of a permission letter.

The process of granting permission requires time for the publisher to check the status of the copyright and to evaluate the nature of the request. In some instances, the publisher may assess a fee for the permission.